Directory

Responsibilities: 

Classified & Temporary, Athletics, & Ship Operations Pay, Overpayments

Responsibilities: 

Office of the Controller

• Leadership

Responsibilities: 

Classified & Temporary Pay

Responsibilities: 

College of Engineering

Units Served: 

College of Engineering Administration

Responsibilities:

Capital Equipment Biennial Inventories and Reporting

Asset Tracking and Property Tags

Asset Transfers and Disposals

Responsibilities: 

Payroll Accounting

Fee Remission

Fund Reconciliation

Units Served: 

Forestry, Oceanic and Atmospheric Business Center

All FOBC Units

Ship Operations

College of Earth, Ocean, and Atmospheric Sciences

College of Forestry

Responsibilities: 

Billing & Receivables Operations

Invoice generation

JV processing

Responsibilities: 

Travel & Expense Office

• T&E Support
• Expense Report Approvals
• Post Monitoring

Responsibilities: 

Division of Finance and Administration, President and Executive Units and Provost and Executive Units

Units Served: 

Ecampus

Undergraduate Education

Sea Grant

University Outreach and Engagement

Research Office

OSU Libraries

Office of the Provost

Procurement, Contracts, and Material Management

University Relations and Marketing

Office of the President

Information Services

International Programs

4H Center

Finance and Administration

Graduate School

Extension

Enrollment Management

Audit Services

Faculty Affairs

Transformative Learning

Responsibilities: 

Travel & Expense

• Credit Card Administration

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Units Served: 

College of Earth, Ocean, and Atmospheric Sciences

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Units Served: 

College of Forestry

Responsibilities: 

Grad Programs - Fellowship Stipends, Staff Fee Benefits

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Units Served: 

AABC

Capital Planning and Development

Facilities Services

Printing and Mailing

Public Safety

Student Affairs

Transportation Services

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Responsibilities: 

Accounts Payable Operations

• Recognized Student Orgs
• Invoice Entry
• Invoice Approval & Monitoring

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Leadership

F&A Rate Proposal

JV Approvals

Accounting Support

Fiscal and PRO Policy

FOAPA Chart & OACIS Activity Code Administration

Responsibilities: 

Accounts Payable Operations

• Invoice Entry

Units Served: 

Cooperative Institute for Marine Resources Studies

Coastal Oregon Marine Experiment Station-Newport

Coastal Oregon Marine Experiment Station-Astoria

Marine Mammal Institute

Hatfield Marine Science Center

Responsibilities: 

College of Forestry

Responsibilities: 

College of Science

College of Liberal Arts

Units Served: 

College of Science

College of Liberal Arts

Responsibilities: 

Fiscal Policy Program Development & Administration

Responsibilities: 

Refunding, Account Maintenance & Communications

Responsibilities: 

Accounting Service Center

Responsibilities: 

Billing & Receivables Operations

Invoice generation

JV processing

Responsibilities: 

General Payroll, Undergraduate Pay

Responsibilities: 

Scholarships - Outside & Athletic

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Units Served: 

Corvallis Farm Unit

Animal and Rangeland Sciences

Agricultural Sciences and Natural Resources Extension

Oregon Wine Research Institute

Responsibilities: 

Graduate & Undergraduate Pay

Work Study Pay

Responsibilities: 

Student Affairs

Responsibilities: 

Policy, Compliance, Payment Plans & Advising

Responsibilities: 

Billing & Receivables Operations

Invoice generation

JV processing

Responsibilities: 

Internal Bank

• Leadership

Treasury Operations

• Leadership

At OSU:

As Oregon State's Associate Vice President for Finance and Controller, Heidi Sann provides leadership and oversight for the finance and administrative units of Student Accounts, Accounts Receivable, Payroll, Financial Accounting and Reporting, Treasury, Accounts Payable & Travel, and the Financial Strategic Services. 

Heidi has over 25 years of experience in finance and accounting roles, including over 15 years of leadership experience in the private and public sector. In both the private and public sector, she developed and managed multi-million dollar budgets, projected and managed cash flow, worked to ensure appropriate internal controls are in place and functioning, and worked collaboratively with key stakeholders to manage organizational risk.

Heidi's public sector experience comes from serving in the Business Affairs Office at the University of Oregon where she built relationships with individuals inside the business office and with key stakeholders across the campus community on fiscal matters.

In the private sector, Heidi served as the Chief Financial Officer and Controller for manufacturing companies with national and international presence. In these roles, Heidi worked to effectively re-align duties, re-engineer processes to increase efficiencies, and leverage technology to ensure future organizational growth while meeting current fiduciary responsibilities.

Heidi has devoted many rewarding hours serving on the Board of Directors for Greenhill Humane Society and Rose Children's Theatre. Heidi enjoys playing a critical role in strategic planning, listening and understanding as many perspectives as possible and leading teams and individuals to champion for changes that move an organization towards excellence. Heidi holds a Bachelor's degree in Accounting and is a Certified Public Accountant (CPA).

Responsibilities: 

Accounts Payable Operations

• Tax Reporting
• Wire Transfers
• Non-Resident Alien Payments

Responsibilities: 

Capital Asset Accounting

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Internal Bank

Reconciliations & Compliance

Merchant Transaction Support

Central Loan Program

Units Served: 

Ecampus

Undergraduate Education

Sea Grant

University Outreach and Engagement

Research Office

OSU Libraries

Office of the Provost

Procurement, Contracts, and Material Management

University Relations and Marketing

USSE

Office of the President

Information Services

International Programs

4H Center

Finance and Administration

Graduate School

Extension

Enrollment Management

Audit Services

Faculty Affairs

Transformative Learning

Responsibilities: 

Academic & Faculty Pay

9/12 Deferred Pay

Tuition Reduction

Responsibilities: 

Writs and Garnishments

Out of State Employees

Payroll Vendor Payments

Responsibilities: 

Travel & Expense Office

• T&E Support
• Training

Responsibilities: 

Sponsored Students - Domestic & GUILD

Units Served: 

Mathematics

Microbiology

Integrative Biology

COSINe

College of Science

Chemistry

Biochemistry ~ Biophysics

Statistics

Physics

Responsibilities: 

Non-Student & Student Accounts

Responsibilities: 

Student Accounts & Perkins OSU Loans

Responsibilities: 

Academic & Faculty Pay

Units Served: 

Health Sciences Business Center

Public Health and Human Sciences

Veterinary Medicine

Pharmacy

Responsibilities: 

Treasury Operations

Leadership

Cash Handling

Depository Services

Bank Relationships

Payment Issuance

Responsibilities: 

Treasury Operations

Electronic Receipts

Responsibilities: 

EmpCenter Administration

Testing

Payroll Processing

Responsibilities: 

Accounts Payable Operations

• Leadership
• Invoice Entry
• Invoice Approval & Monitoring

Departments: 

Procurement, Contracts, and Materials Management

Responsibilities: 

Travel & Expense Office

• T&E Support
• Expense Report Approvals
• Post Monitoring

Units Served: 

Enrollment Management

Responsibilities: 

Accounts Payable Operations

• Invoice Approval & Monitoring
• Reconciliations
• Support

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Units Served: 

Ecampus

University Outreach and Engagement

4H Center

Extension

Responsibilities: 

Invoice Operations Team

• Leadership
• Invoice Entry
• Invoice Approval & Monitoring

Departments: 

Accounts Payable

Responsibilities: 

Carlson College of Veterinary Medicine

Responsibilities: 

Leadership

Audit

Financial Statements

Fiscal Policy

FOAPA chart

Tax Administration

Responsibilities: 

Provost and Executive Units

Units Served: 

Ecampus

Undergraduate Education

Sea Grant

Research Office

Office of the Provost

International Programs

4H Center

Extension

Enrollment Management

Faculty Affairs

Transformative Learning

Responsibilities: 

Internal Bank

• Reconciliations & Compliance
• Merchant Transaction Support
• Central Loan Program

Units Served: 

Associated Students of OSU

Counseling and Psychological Services

Diversity and Cultural Engagement

Family Resource Center

Human Services Resource Center

Memorial Union

MU Retail Food Services

Orange Media Network

Recreational Sports

Student Health Services

Student Leadership and Involvement

Responsibilities: 

Payroll Services Team Management

Responsibilities: 

Internal Bank

Reconciliations & Compliance

Merchant Transaction Support

Central Loan Program

Responsibilities: 

Payroll Processing

Auditing & Reporting

Fund Reconciliations

Responsibilities: 

Travel & Expense Office

• T&E Support
• Expense Report Approvals
• Post Monitoring

Responsibilities: 

Payroll Accounting Team Management

Expense & Encumbrance Posting

Responsibilities:

Assessments

Plant Fund setup

Capital Asset Accounting Support

Lease accounting

FOAPA Chart

Responsibilities: 

Academic & Faculty Pay

Units Served: 

Business and Engineering Business Center

All BEBC Units

Nuclear Science and Engineering

Radiation Center

Mechanical, Industrial and Manufacturing Engineering

Electrical Engineering and Computer Science

College of Engineering Administration

College of Business

Civil and Construction Engineering

Chemical, Biological and Environmental Engineering

Responsibilities: 

Accounts Payable Operations

• Tax Reporting
• Wire Transfers
• Non-Resident Alien Payments

Responsibilities: 

QC Audits & New Programs, Sponsored Students - Military

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Units Served: 

Office of the Provost

University Relations and Marketing

Office of the President

Graduate School

Audit Services

Responsibilities: 

Internal Bank

Leadership

Cash and Liquidity Forecasting

Investment Analysis

Debt Reporting

Responsibilities: 

General Payroll, Undergraduate & Graduate Pay

Responsibilities: 

College of Education

Honors College

College of Earth, Ocean and Atmospheric Sciences

Units Served: 

School of Language, Culture, and Society

School of History, Philosophy, and Religion

School of Arts and Communication

Liberal Studies

School of Psychological Science

College of Liberal Arts

College of Education

School of Literature, Writing, and Film

School of Public Policy

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Travel & Expense Office

• Credit Card Administration

Responsibilities: 

Travel & Expense Office

• Leadership

Units Served: 

Business and Engineering Business Center

All BEBC Units

Nuclear Science and Engineering

Radiation Center

Mechanical, Industrial and Manufacturing Engineering

Electrical Engineering and Computer Science

College of Engineering Administration

College of Business

Civil and Construction Engineering

Chemical, Biological and Environmental Engineering

Responsibilities:

Year-end close Coordination

Audit Coordination

Gift Administration

Tax Administration

Payroll Redistribution Approvals

Responsibilities: 

College of Business

College of Pharmacy

Units Served: 

College of Business

Pharmacy

Responsibilities: 

Accounts Payable Operations

• Invoice Entry
• Invoice Approval & Monitoring

Units Served: 

Microbiology

Biochemistry ~ Biophysics

Responsibilities: 

Accounts Payable Operations

• Invoice Approval & Monitoring
• Reconciliations
• Support

Responsibilities: 

Student Affairs

Responsibilities: 

Travel & Expense Office

• Accounting Lead
• Reconciliation
• Vendor Relationships

Departments: 

Procurement, Contracts, and Materials Management

Responsibilities: 

Payroll Policy, Compliance & Education

Responsibilities: 

International Employee Tax

Payroll Vendor Payments

Responsibilities: 

College of Health

Financial Strategic Services

Responsibilities: 

Billing & Receivables Operations

Invoice generation

JV processing

Responsibilities: 

Treasury Operations

Cash and Cash Handling

Transaction Accounting

Responsibilities:

FOAPA Chart

Financial Statements

External Financial Reporting

Leases and SBITAs

Audit Support

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Treasury Operations

Cash and Cash Handling

Transaction Accounting

Responsibilities: 

Division Finance Administration, President and Executive Units and Provost and Executive Units

Units Served: 

OSU Libraries

Procurement, Contracts, and Material Management

University Relations and Marketing

USSE

Office of the President

Information Services

Finance and Administration

Graduate School

Audit Services

Responsibilities: 

• Vendor Management
• Vendor Onboarding
• Vendor Maintenance

Responsibilities: 

Invoice Operations Team

• Invoice Entry

Responsibilities: 

Accounts Payable Operations

• Leadership
• Invoice Entry
• Invoice Approval & Monitoring